Project Change Control Procedures

As part of the project control process, a project manager is required to put in place change control procedures. The change control mechanism calls for a reactive approach that requires the project manager to deviate from all actions that can possibly impact negatively on the project.

The success of the project may be hindered by adopting a rigid system. Therefore, specific aspects of change control exercised by the manager will allow for flexibility. If one or more stages of the project process require improvement, the manager should be fully aware of that requirement. A committee, supervised by the project manager, should then analyze the positive or negative impact of the proposed changes. The change is then implemented if it has positive influence on the project. However, if it negates the efforts of the project team then it is rejected. The manager will then initiate a change that includes such an improvement.

Change control for any project involves project teams which will examine, appraise and gismo the changes. This is done to the initial project plan in order to replicate new improvements where necessary. The project initiation procedures would then be reviewed by the project team and changes to initial procedures suggested.  This will be done as the project proceeds to subsequent phases so that advancements in each phase can be reflected. These changes may include changes to the cost or schedule and the scope of the project.

Situations where there is lost control and/or different costs, quality or timelines require Change Control. For this intervention to be implemented, the people who are likely to be affected by the project have to be consulted. Case in point, in case the project is under-budgeted the manager will be obliged to consult the finance department and seek financing for the deficit. In addition, he or she may also consider whether the project will still be feasible after an increase in costs as a result of the control change.

Change reviews will also be implemented by the review team. The review team, in this case, reviews and analyzes various stages of the project where change has been initiated to determine whether the change will result in operations improvement or result to more project problems. In case the review team proves the changes to be feasible, the team advices the project manager to implement the changes. On the other hand, if the changes are problematic to the project then the review team will recommend alternative options to the project manager.

Nevertheless, sometimes even when the project is operational according to plan, Change intervention might be required. This mostly happens when the manager predicts problems related to the current project progress in the future. Change intervention also may be required where the manager forecasts costs problems for future activities. In this case, appropriate interventions to the current project performance may be changed. This is done prior to the occurrence of the actual problem even if the project is progressing well presently.

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